Callery Borough Meeting Minutes
Regular Monthly Meeting
June 3, 2013
www.calleryborough.com


Members Present: Duane Cerra (5 Meetings 2013), Edward Conway (6 Meetings 2013), Rose Wirtz (4 Meetings 2013), Al Wirtz (6 Meetings 2013), Robert Dugan (6 Meetings 2013), Judy Conway (4 Meetings 2013), Mike Brandl (6 Meetings 2013), and Mayor, Edward Aschley (4 Meetings 2013).

Members Not Present:  President, Duane Cerra

Visitors:  Solicitor Thomas Smith; Mr. Charles E. Cahall;  Pastor Bob Goossen and Mrs. Wanda Balfour representing Crestview Community Church.

The Pledge of allegiance was recited.  The Regular Monthly Meeting was called to order by Vice-President Rose Marie Wirtz at 7:05 pm and a roll call was done.  Everyone was reminded that the meeting was being recorded.

Public Comments - Pastor Goossen and Wanda Balfour for Crestview Community Church
Mrs. Wanda Balfour and Pastor Bob Goossen addressed Council requesting permission to beautify the stones that say welcome to Callery Borough on Mars-Evans-City Road by weeding, plating some flowers and mulch.

Ed Conway stated it was a wonderful idea and made the motion to approve the beautification of the markers.  Second:  Al Wirtz
A vote was taken and the motion carried unanimously.

Mrs. Balfour also suggested that each homeowner place planters in front of their properties to perk up the looks of the community.  Council stated that possibly in the future a letter could be sent out with the sewer bills requesting residents to take steps to beautify their properties but Council cannot force it to be done.

Mrs. Balfour was asked to submit her thoughts and ideas to the Council in writing so they have some idea what to suggest to the residents, and it could be reviewed at budget time.

Pastor Goossen also reported that Crestview Community Church is trying to maintain a positive presence within the community and their door-to-door outreach response was that the residents wanted to see some type of playground area installed and bringing back Crest Fest or Callery Community Days.  They are looking at the same weekend that the carnival used to be, the second weekend in July 2014.  Their hope is to raise money for the playground area by the basketball court, with the church having total responsibility.

Mayor Aschley stated that he would like to help with the Crest Fest activities and asked that the committee get in touch with him.

MINUTES OF MAY 6, 2013 MEETING:
Meeting minutes for the May 6, 2013 meeting were reviewed. 

Motion to accept the minutes as presented:  Robert Dugan           Second:  Judy Conway
A vote was taken and the motion carried all in favor.

Public Comments - Mr. Charles E. Cahall:
Mr. Cahall was provided a copy of the minutes for review.  He addressed council about being billed for sewage.  He stated water service started on 1-13-09 and through 5-09-12 he has used a total of 800 gallons of water at the 122 Kline Avenue location.
Public Comments - Mr. Charles E. Cahall con't:
Since 2007 he has a lot of money invested in the repairs at that location.  He stated to Council that he has a problem paying for something that he is not using. He will address the issue at the Magistrates when he is sent for collection.  Something he has never had to address in his life.  Mr. Cahall reported that the dye test had been done at the 122 Kline Avenue location today.

After much discussion it was agreed that the current billing structure set by Callery Borough's Ordinance is poor and there should be a study done of the rate structure.

Judy Conway made a motion to delay any collection action at the Magistrates against Charles E. Cahall regarding the 122 Kline Avenue location.  Second:  Al Wirtz
A vote was taken and the motion carried all in favor.

Council directed the Sewer Committee and the Solicitor to meet and try to come up with an amendment that is fair and sufficient for the Borough and for all residents and present the findings in July.

Solicitor Smith stated that Evans City has sent Council a letter addressing the Wholesale Sewer Rates for Service and referenced tables A, B, and C which were not attached to the letter.  Council directed the secretary to secure the referenced attachments and the letter was tabled until the July 1st meeting.

FINANCIAL REPORTS:
Ed Conway reported that he met with the Secretary and Vivian Caruso on May 16th to review the recommended adjustments made to the budget and the new accounting procedures that will be implemented in the monthly closing of the books as addressed in Caruso's letter to Council.  That is why the reports presented this evening look different than they have in the past.

Mike Brandl made a motion to approve bills paid after the last meeting and those coming due prior to the next regular scheduled meeting, as monies become available.  Second:  Robert Dugan
A vote was taken and the motion carried all in favor.

Al Wirtz made a motion to allow the Secretary/Treasurer an additional 30 days to finish the budget conversion utilizing Peachtree Software as recommended by Caruso and Caruso, PC.
Second:  Judy ConwayA vote was taken and the motion carried all in favor.

Judy Conway made a motion to accept the bank balances as reflected on the various accounts Balance Sheets.  Second:  Robert Dugan
A vote was taken and the motion carried all in favor.


COMMITTEE REPORTS:

Borough Foreman's/Street Report: 
Council noted that Mr. Robert Feil was absent this evening.

1.It was reported that Jeff Lollo picked up the concrete barriers for the moving of the salt bin.

Al Wirtz made a motion to accept the Borough Foreman/Street ReportSecond: Judy Conway
A vote was taken and the motion carried all in favor.

Police:
Everyone received a copy of the police report for May.  It was noted that Chief Watts was not in attendance this evening due to personal business.

Motion to accept the Police Report:  Al WirtzSecond:  Robert Dugan
A vote was taken and the motion carried all in favor.


Zoning:
The Zoning Report was read as submitted by Leyne Lockhaiser.  He reported that he checked the fence layout for Courtney Gillette and found it to be in conformance with the Borough's zoning.  He also checked Zach Magill's property for the proposed subdivision advising him he has enough property to proceed.  He checked to see if Thomas McKay could build a new townhouse on his Kline Avenue property and finally checked the new duplex on Railroad Street and Obarto's new driveway with both being in compliance.

Zoning Hearing Board Vacancy
Mr. Conway reported that Carol Kingsbury has resigned from the Zoning Hearing Board effective January 1, 2013 which creates a vacancy on the board to expire 12/31/14.

It was also noted that their attorney never responded to his reappointment letter last year so they will need to secure council for any upcoming hearings.

It was agreed that someone from Council shall be present for the Zoning Hearing Board's Organizational Meeting to help guide them through the procedures.  They are totally independent from Council.  Council directed the secretary to secure some times and dates the members would be available to set their Organizational Meeting and to post a notice at the post office notifying residents of the vacancy on the Zoning Hearing Board.

Motion to accept the zoning report:  Al Wirtz        Second:  Judy Conway
A vote was taken and the motion carried all in favor.

Water:
It was agreed that once the sewer committee meets that possibly in July the water committee meet to address some of the outstanding issues that correspond with the sewer issues.

The Solicitor reported to Council that there is a man from Harrisburg that testifies across the country in these types of issues and it was recommended that Council meet with this gentleman and have a rate analysis done and to review the proposed rates from Evans City.

The Solicitor also reported that he has been in contact with Jerry Andre at Cranberry Township regarding the proposed expansion of their sewage plant.  Their engineer stated to the Solicitor that their plant is not big enough and they either must build an expansion or send the sewage to another plant such as Breakneck as an alternative.

The Solicitor conveyed Council's desire to join with them in this possible expansion, but they are not at the point to make that decision until July or August of this year.

Council requested the Solicitor to secure some date options that Mr. Shambaugh will be available to meet with Council as a meeting for investigation into litigation and to review the Boroughs rate structure.

Motion to accept the water report:  Al WirtzSecond:  Judy Conway
A vote was taken and the motion carried all in favor.

Sewer:
Motion to accept the sewer report:  Al WirtzSecond:  Robert Dugan
A vote was taken and the motion carried all in favor.

Solicitor's Report:
There were no additional matters brought before Council

Motion to accept the Solicitors Report:  Al Wirtz Second:  Judy Conway
A vote was taken and the motion carried all in favor.


CORRESPONDENCE:

Adams Twp. Supervisors UCC Appeals Board Response

Mr. Conway reported that Adams Township has agreed to allow Callery Borough use of their UCC Appeals Board in the future.

Solicitor Smith stated that Council must now enter into an agreement with Adams Township setting forth the policies and procedures for a multiple municipal UCC Board of Appeals.

A motion was made by Al Wirtz directing the Solicitor to draft an agreement between Adams Township and Callery Borough and forward it for their review and hope to review their response at the July or August meeting.Second:  Mike Brandl
A vote was taken and the motion carried all in favor.

Motion to accept correspondence:  Judy ConwaySecond:  Robert Dugan
A vote was taken and the motion carried all in favor.


OLD BUSINESS:

Motion to accept Old Business:  Mike BrandlSecond:  Robert Dugan
A vote was taken and the motion carried all in favor.


NEW BUSINESS:

Opening of 2013 Road Sealing Project Bids:

The bids for the 2013 Road Sealing Project were opened and read per the scope of work provided (see bid tabulation sheet).
1.Russell Standard Corporation @ $23,694.73
2.Youngblood Paving @ $25,712.95

Al Wirtz made a motion to award the 2013 Road Sealing Project to Russell Standard Corporation of Mars, PA in the amount of $23,694.73.Second:  Judy Conway
A vote was taken and the motion carried all in favor.

Ed Conway made a motion to pay $5,000 of the $10,000 balance owed to the Tap In Fund for its portion of the new Dump Truck this year (2013) and pay the remaining $5,000 balance in 2014.
Second:  Judy ConwayA vote was taken and the motion carried all in favor.


Carol Kingsbury - Zoning Hearing Board Resignation
Al Wirtz made a motion to accept Carol Kingsbury's resignation from the Zoning Hearing Board retroactive to January 1, 2013.Second:  Robert Dugan
A vote was taken and the motion carried all in favor.

Council directed the secretary to send a thank you card to Mrs. Kingsbury for her many years of service.

Resolution No. 2013-02
Council read and Robert Dugan made a motion to adopt Resolution No. 2013-02 affirming and appointing new members to the Zoning Hearing Board to meet the requirements of the PA Municipalities Planning Code.Second:  Mike Brandl
A vote was taken and the motion carried all in favor.


PA Local Government Administration Series - Intermediate Accounting
a.Thursday, June 13th @ Four Points Sheraton Pittsburgh North
b.Registration Fee of $80.00 (includes tuition & materials)
c.  Secretary is requesting to attend this Training Session - CPA feels it would be a good refresher course

Mike Brandl made a motion to authorize the Secretary's attendance and to be paid monies as allowed by law.Second:  Robert Dugan
A vote was taken and the motion carried all in favor.


Motion to accept New Business:  Al WirtzSecond:  Judy Conway
A vote was taken and the motion carried all in favor.


As there were no additional items to be brought before Council, Judy Conway made a motion to adjourn.  Second:  Robert DuganA vote was taken and the motion carried all in favor.

The meeting was adjourned at 9:03 p.m.

Respectfully Submitted by,

Tammy L. Baumgarten
Secretary/Treasurer