Callery Borough Meeting Minutes
Regular Monthly Meeting
March 4 , 2013
www.calleryborough.com


Members Present: Duane Cerra (3 Meetings 2013), Edward Conway (3 Meetings 2013), Rose Wirtz (2 Meetings 2013), Al Wirtz (3 Meetings 2013), Robert Dugan (3 Meetings 2013), Judy Conway (2 Meetings 2013), Mike Brandl (3 Meetings 2013), and Edward Aschley (2 Meetings 2013).

Members Not Present: 

Visitors:  Solicitor Thomas Smith; Jim Culler and Brian Chlebus representing Engineering Firm Michael   Baker Jr. Inc.

The Pledge of allegiance was recited.  Everyone was reminded that the meeting was being recorded.
The Regular Monthly Meeting was called to order by Duane Cerra at 7:00 pm and a roll call was done.

Mr. Cerra took a moment to welcome Mr. Culler and Mr. Chlebus.  They thanked council for the appointment for 2013 and to introduce Mr. Chlebus to Council as another contact at their firm.


ACCOUNTS PAYABLE:
Mr. Wirtz had a question on the amount of $396.54 on the General Fund Cash Disbursements.  The Secretary reported that approximately $296.00 was for the stairs that were built in the garage and the balance was for the repair to the meeting room light.

Mr. Wirtz reminded everyone of the $100.00 Highway Purchasing Limit and that expenses above that are to have prior approval from Council.

Robert Dugan made a motion to approve bills paid after the last meeting and those coming due prior to the next regular scheduled meeting, as monies become available.  Second:  Judy Conway 
A vote was taken and the motion carried unanimously.


MINUTES OF FEBRUARY 4, 2013 MEETING:
Meeting minutes for the February 4, 2013 meeting were reviewed. 

Ed Conway addressed Item No. 4 under the Borough Foreman's/Street Report.  After much discussion regarding the garage improvements it was corrected that the repairs need to be done as good as or better than the recommendations from John Nath at Professional Code Services Inc. and be inspected or the stored items need to be taken down to ensure safety of all involved.

Mr. Conway addressed another question brought up at last month's meeting regarding moving the salt shed and reported that at the time the Borough Building was built the Borough had to get permission from the Railroad to waive the setbacks in order to make the building fit.

There was discussion of turning the bin so that the crew is not backing out onto the roadway and keeping the water run-off from Kline Avenue from entering the structure.

Motion to accept the minutes with corrections:  Judy Conway           Second:  Robert Dugan
A vote was taken and the motion carried unanimously.




COMMITTEE REPORTS:

Borough Foreman's/Street Report: 
1.It was noted that the Borough Employees can make the repairs to the garage according to the plans/drawings provided by John Nath.

2.Old Business - Allocation Of Airport Overlay Zoning Ordinance #2012-04 Grant Monies $3,305

Mr. Conway noted that the only available monies not already spoken for in the budget is the balance from the Airport Ordinance Grant monies that could be used to purchase the materials needed to make the repairs.

After much discussion, Mike Brandl made a motion to allocate the $1,161.00 balance of the Airport Ordinance Grant monies for the repairs needed to the garage (409.25) and $2,144.00 to pay solicitors fees (404.31) at one time.  Robert Dugan seconded.  A vote was taken and the motion carried unanimously.

Motion to accept the Borough Foreman/Street Report:  Al Wirtz.  Second: Robert Dugan
A vote was taken and the motion carried unanimously.

Police:
Everyone received a copy of the police report for February.  Chief Watts reported everything was pretty basic.  He stated Officer Kopas is now out on the roads.

Motion to accept the Police Report:  Judy Conway  Second:  Robert Dugan
A vote was taken and the motion carried unanimously.

Sewer:
Ed Conway reported that there was information received that Evans City will have to start the new Sewage Plant within 270 days which is 9 months up to November and have to be completed by the end of 2014.

Solicitor Smith agreed that we have been tracking the DEP permits that Evans City had submitted to transfer to the Water & Sewer Authority for about a year to a year and a half now.  It appears that on February 25th all the permits are now in place for the Evans City Water & Sewer Authority to transfer from the Borough.  It also appears that the Water & Sewer Authority has been told by DEP that they have approved their plan for a plant and they now have 270 days to start construction.  This means now the Water & Sewer Authority should start looking for funding.  So if their current design includes Callery Borough's 1,000 EDU's they are in a better position to defend against Callery leaving at the DEP level.

At the DEP level Callery will have to go before an Environmental Hearing Board and they are going to want to see a feasibility study done to prove from Callery it will be cheaper to go with Breakneck rather than stay with Evans City.

The Borough's agreement was signed back in 1988 and no matter how its looked at Evans City wants a 25-year payback period which from 1988 is now in 2013.  We now have the option to say we have been in the contract for 25 years and here is our feasibility study that shows it is cheaper for us to go with Breakneck and we want out.  The agreement with Evans City Borough also says they are not allowed to transfer but they signed an agreement with Evans City Water & Sewer Authority anyhow.

Callery's last correspondence with Evans City Borough stated that we do not approve the transfer from the Borough to the Water & Sewer Authority.  Therefore, Callery is holding you, Evans City Borough, responsible for providing the sewage services required and Callery will continue to deal with Evans City Borough not Evans City Water & Sewer Authority.  The Borough is with whom we have the contract.  Solicitor Smith again recommended that no invoices be paid to the Water & Sewer Authority that the checks go to Evans City Borough.  That keeps a nice, clean paper trail under our contract.

Ed Conway noted that Evans City has received no bids as of yet.  Mr. Culler stated that if the plan is designed and permitted you can begin to receive bids within 2 - 3 months.  Mr. Conway reported that puts us into June.  Callery will probably hear from Evans City then or late this year after funding is secured and Evans City knows what cost they want to pass on to Callery Borough.

Solicitor Smith felt that DEP is going to or already has allowed the transfer from Evans City Borough to Evans City Water & Sewer Authority, but Callery has not yet been notified.  So we are still maintaining our original story of just dealing with Evans City Borough.  It is time to talk to DEP now so Callery has their answer if and when Evans City decides to take legal action.

After much more discussion, Rose Wirtz made a motion for the Attorney to set up a meeting with DEP including Tom Smith, Councilmen Ed Conway and Robert Dugan, and for Solicitor Smith to invite Breakneck Regional Authority's Engineer, Daniel Goncz, to attend.  Second:  Robert Dugan
A vote was taken and the motion carried unanimously.

Motion to accept the sewer report:  Rose Wirtz        Second:  Robert Dugan
A vote was taken and the motion carried unanimously.

Sewer Connections:
Mr. Conway reported that after investigation it was determined that Zoning Officer Sean Gramz inspected Mr. Foley's first connection and a third party inspector from A & K did the other connection on Mr. Foley's property.

However, on the Cahall connection John Nath reported that the only thing he inspected was the porch. 

After discussion, Mr. Conway suggested that the secretary write John Nath a letter requesting copies of all approved sewer permits and written reports upon completion of all inspections.

Duane Cerra questioned then that since it is determined that Mr. Cahall is tapped into the sewage system shouldn't the Borough be billing him monthly for the services, because at this time we are not.  It has been confirmed that he is paying the minimum for water, so he should be paying for sewage.

Judy Conway made a motion that the Borough start billing Mr. Cahall for monthly sewage charges effective the next immediate billing cycle.  Second:  Robert Dugan 
A vote was taken and the motion carried unanimously.


Zoning:
There was nothing new to report.

Motion to accept the zoning report:  Al Wirtz        Second:  Judy Conway
A vote was taken and the motion carried unanimously.


Water:
Duane Cerra stated that there were no items for the water report.

Motion to accept the water report:  Judy Conway Second:  Robert Dugan
A vote was taken and the motion carried unanimously. 


Solicitor's Report:
Solicitor Smith had nothing additional.

Motion to accept the Solicitors Report:  Judy ConwaySecond:  Rose Wirtz
A vote was taken and the motion carried unanimously.


CORRESPONDENCE:

Armstrong Cable - Notifying of Rate Adjustments beginning with March 2013 Statement
a.Basic Cable Service - $62.45
b.Triple Play Bundle - $125.95
c.Triple Play Bundle with Zoom Pro - $145.95
d.Rate for first premium service (HBO, Showtime, Starz) will increase $2.00

Butler Co. Boroughs Association Breakfast Meeting
a.Saturday, March 16, 2013 - 8 am - Kings Family Restaurant (Back Room), Butler, PA
No one wished to attend.

PA State Association of Boroughs Annual Conference & Exhibition
a.May 5th - 8th @ Hershey Lodge
No one wished to attend

Motion to accept correspondence:  Judy ConwaySecond:  Rose Wirtz
A vote was taken and motion carried unanimously.


OLD BUSINESS:

Airport Overlay Zoning Ordinance #2012-04 Grant Monies
Ed Conway made a motion for the Allocation of $2,144.00 to Account #404.31 Solicitors Fees being paid all at one time upon receipt and to allocate the balance of $1,161.00 to Account #409.25 Building Maintenance & Repairs to pay for materials to repair the garage.  Second:  Al Wirtz
A vote was taken and the motion carried unanimously.

Motion to accept Old Business:  Judy ConwaySecond:  Robert Dugan
A vote was taken and the motion carried unanimously.

Street Sweeping
Mr. Conway noted that it is March and it is very hard to schedule for street sweeping if we do not lock in a date now.  It was noted that last year they also cleaned the catch basins.

Rose Wirtz made a motion to contact the street sweeping firm to schedule a time in Mid to Late April to have the Borough streets and catch basins cleaned.  Second:  Judy Conway
A vote was taken and the motion carried unanimously.

Mr. Cerra stated that he would contact them and set the appointment.


NEW BUSINESS:

CD #4217 at Huntington - Current Value $44,098.52 Matures March 9th.
a.Terms of Renewal
9   Month @ 0.30% Interest Rate
18 Month @ 0.50% Interest Rate

Rose Wirtz made a motion to renew the CD for the 18 month term.Second:  Judy Conway
A vote was taken and the motion carried unanimously.

Plans/Drawing Storage
Mr. Conway stated that the Borough is in need of storage files for the plans and drawings.  He presented Council with (6) - 5 drawer Oak Files used at $250.00. 

Mr. Culler & Mr. Chlebus stated that the Borough may want in the future to have the drawings scanned and put on CD's for only a few dollars per sheet.
Former secretary Alice Whal reported that the sewer drawings are on CD with the exception of Mike Foley and Cloverdale Phase I & II which was done by Shuty Engineering in Wexford.

Council directed the Secretary to call Shuty Engineering and see if they would provide us with the missing drawings in PDF Form if not by CAD Drawings.

After discussion Rose Wirtz made a motion to purchase (2) two sets of the 5-drawer file cabinets if they are still available.  Second:  Judy Conway
A vote was taken and the motion carried unanimously.

Purchase of Tax Collection Printer
The Secretary requested permission to purchase a small desk top printer for the Tax Collection Program that would come out of the Tax Collectors Budget for Materials and Supplies.  The current printers in the office are not compatible with the Windows 8 Program on the Laptop Computer and having someone come in and configure the printers could be quite costly.

Mike Brandl made a motion to purchase a small desk top printer not to exceed $50.00 for the Tax Collection Program.  Second:  Rose Wirtz
A vote was taken and the motion carried unanimously.

Motion to accept New Business:  Judy ConwaySecond:  Robert Dugan
A vote was taken and the motion carried unanimously.


As there were no public comments and no additional items to be brought before Council, Judy Conway made a motion to adjourn.  Second:  Rose Wirtz
A vote was taken and the motion carried unanimously

The meeting was adjourned at 8:45 p.m.


Respectfully Submitted by,

Tammy L. Baumgarten
Secretary/Treasurer