Callery Borough Meeting Minutes
Regular Monthly Meeting
May 6, 2013
www.calleryborough.com


Members Present: Duane Cerra (5 Meetings 2013), Edward Conway (5 Meetings 2013), Rose Wirtz (3 Meetings 2013), Al Wirtz (5 Meetings 2013), Robert Dugan (5 Meetings 2013), Judy Conway (3 Meetings 2013), Mike Brandl (5 Meetings 2013), and Mayor, Edward Aschley (3 Meetings 2013).

Members Not Present:  Rose Marie Wirtz and Mayor Ed Aschley

Visitors:  Solicitor Thomas Smith; Mr. Charles E. & Sara Cahall;  Mr. Michael Foley

The Pledge of allegiance was recited.  The Regular Monthly Meeting was called to order by Duane Cerra at 7:00 pm and a roll call was done.  Everyone was reminded that the meeting was being recorded.

Public Comments - Mr. Charles E. Cahall:
At this time, Mr. Cahall addressed the Council  by reading a letter of violations he received from  the acting Code Enforcement Officer dated October 11, 2012 which he disputed as containing false information.  Mr. Cahall stated that Maggie Lambert owned the property when the sewage system was installed back in 1989.  Mr. Cahall also informed Council that he has all of the permits that were required. 

Council directed the secretary to contact Mr. John Nath and request copies of all items he has on record pertaining to this property.

The Solicitor noted that the Professional Code Inspector had reported to him that the building permit was issued for the porch only.  The inspector was unaware that bathrooms were being added into the house until after the porch permit had been issued. 

The issue at hand is the sewage.  The house connection was never inspected.  At a minimum the connection at the house to the service line should have been inspected and a dye test done from the house to the street. 

Council noted that their inspector should come in and check the connection at the house and run the dye test from the house to the street connection if Mr. Cahall agrees.  He did not dispute the inspection which will be done by John Nath from Professional Code Services from here on out.

Mr. Cahall then took issue with the prior minutes feeling they showed him as a liar and stepped on his character.  Council assured Mr. Cahall that with his comments this evening that anyone reading the minutes in the future can see it was an issue of misinformation and poor record maintenance not deception.

Mr. Cahall reported to Council that there has been no water running through the house in question for at least 10 months (since August) and there is no usage, so that is why he is refusing to pay the monthly sewage bill.

Mr. Cahall thanked Council for their time and Council in return thanked Mr. Cahall for attending the meeting and speaking his mind.


Public Comments - Michael Foley
Michael Foley addressed the Council regarding his letter of April 9, 2013 pertaining to the re-zoning of property along Mars-Evans City Road.

Mr. Foley was informed of the following steps that need to be taken to proceed with his project:

1.He must put in an application to the Borough through the Zoning Officer telling Council specifically what he wants done.

2.Then he must pay the Borough's application fee.

3.The Borough must then take the steps to draft the changes to the Ordinance

4.The Borough must notify the residents within 100 feet surrounding the property in question.

5.The Borough then has to send the changes to the ordinance to the Butler County Planning Commission for their review which may take up to 45 days.

6.The Borough must then hold a public hearing with a stenographer and if that all goes well it will be signed and the changes take effect in thirty (30) days.

The key being that when the re-zoning issue is addressed, all items Mr. Foley is requesting be included in his initial application so he goes through the process at one time and it does not cost additional time and monies as long as the issue stays within the Borough. 

Mr. Foley was provided with the Zoning Officer's name and phone number.


MINUTES OF APRIL 1, 2013 MEETING:
Meeting minutes for the April 1, 2013 meeting were reviewed. 

Motion to accept the minutes as presented:  Robert Dugan           Second:  Judy Conway
A vote was taken and the motion carried all in favor.


ACCOUNTS PAYABLE:
Robert Dugan made a motion to approve bills paid after the last meeting and those coming due prior to the next regular scheduled meeting, as monies become available.  Second:  Judy Conway 
A vote was taken and the motion carried all in favor.


COMMITTEE REPORTS:

Borough Foreman's/Street Report: 
1. The Forman reported that he would need approximately 21 blocks for the repairs to the salt bin at $45.00      ea. for a total of about $950.00. 

It was noted that Liquid Fuels money could be used for this repair if needed, but only for the repair.

Mike Brandl made a motion to authorize $1,200 be allocated to fix the salt bin.  Second:  Judy Conway
A vote was taken and the motion carried all in favor.

2.Forman reported that the sewer bin has been repaired on Main Street.  However, now they need to                look at the left side.

3.Gravel has been placed in all of the alleys.

4.There is a storm sewer/catch basin on Elgin where the top has slid down and over and is in need of repair.  It was agreed that Councilman Dugan ask the Fire Department for the use of their saw.

5.The garage repairs above the police car are done.  They were done to the specifications set forth in the drawings from John Nath at Professional Code Services, Inc.

6.The streets have been swept with the catch boxes being reviewed.

7.  The storm water pit at Elgin has been cleaned out and gravel placed at the entrance for easy access.

8. The Foreman questioned the yellow gas line on Breakneck Street.  The line sits on top of the ground then disappears.  Safety was the issue as it is on Borough property and they are mowing around the line.

The secretary was directed to contact Peoples Natural Gas to determine what is going on with the line.

9. The foreman noted that employee Jeff Lollo has been taking more initiative and a lot more work is getting done and it is greatly appreciated.

Council noted it is now time to decide the 2013 Road Sealing Project(s).

Al Wirtz made a motion to accept the Borough Foreman/Street Report and to authorize the secretary to contact Mr. Dick Knapco with PennDOT to get our bid sheets and advertising requirements in the process for the 2013 Road Sealing Project.Second: Robert Dugan
A vote was taken and the motion carried all in favor.

It was noted that the snow plowing was rough on the curbs this past winter season.  The Foreman was asking how to proceed with the repairs.

Ed Conway made a motion for the Borough crew to measure and determine the cost to repair the damaged curbs.Second:  Mike Brandl
A vote was taken and the motion carried all in favor.

Police:
Everyone received a copy of the police report for April.  He noted that Office Kopas is out patrolling on his own now and the Chief is very satisfied with his performance.

He reported that a new flag had been purchased and the old one that was donated by Mrs. Miller, who recently passed away in a terrible accident.  The flag was offered to her Granddaughter who respectfully declined but thanked the Council for their support at this time.

Judy Conway made a motion for the Borough to donate back to Chief Watts one of the two mowers that he had previously donated as it is not being used. Second:  Ed Conway
A vote was taken and the motion carried all in favor.

Reported that we had a local police officer killed in the line of duty in Shenango Township, Lawrence County.  The Chief reported that he would be attending the funeral service on Wednesday, May 8, 2013.

Motion to accept the Police Report:  Mike BrandlSecond:  Judy Conway
A vote was taken and the motion carried all in favor.

Sewer:
It was reported that Mr. Gonz returned Council's inquiry stating he did not feel that Council going back up to DEP, Meadville would serve any purpose at this point.

However, it has been rumored that DEP has informed Cranberry Township it must increase its sewage plant.  Cranberry may be looking to Breakneck for assistance with two possible locations with one route through Myoma and the other through Callery.

After much discussion, Judy Conway made a motion for Solicitor Smith to call immediately and follow up with a letter to Cranberry Township Manager, Jerry Andre and convey Council's great desire for Cranberry to look at Callery as their connection route option.Second:  Robert Dugan
A vote was taken and the motion carried all in favor.

Act 537 Revision Proposals
It was noted that since it is not feasible at this time to go again in front of DEP, Meadville then there is no need at this time to expend monies on a revised Act 537 Plan.

Motion to accept the sewer report:  Judy Conway        Second:  Mike Brandl
A vote was taken and the motion carried all in favor.

Ed Conway made a motion to authorize himself, Robert Dugan and Solicitor Smith to meet with Attorney Fred Baxter of Westview to discuss a similar sewage issue.Second:  Judy Conway
A vote was taken and the motion carried all in favor.

Zoning:
Duane Cerra read the Zoning Report submitted by Leyne Lockhaiser.  He reported that he had a call from Zach Magill regarding subdividing his property and one from Courtney Gillette about installing a fence.
Motion to accept the zoning report:  Robert Dugan        Second:  Judy Conway
A vote was taken and the motion carried all in favor.

Water:
There were no water issues to be brought before Council.

Motion to accept the water report:  Judy ConwaySecond:  Mike Brandl
A vote was taken and the motion carried all in favor.

Solicitor's Report
There were no additional matters brought before Council

Motion to accept the Solicitors Report:  Robert Dugan Second:  Judy Conway
A vote was taken and the motion carried all in favor.



CORRESPONDENCE:

Crestview Community Church
a.  Offering Free Garden Space for Callery Residents - Call (724) 538-8559


Tire Recycling Day
a.  Forward Township Municipal Building
b.  Saturday, May 11th  from 9 am to 1 pm
c.  Various Prices Listed - Limit 12 Tires per person


Election Day is Tuesday, May 21st
a.  Regular Office hours will be closed that day - Please get out and Vote

Motion to accept correspondence:  Judy ConwaySecond:  Robert Dugan
A vote was taken and the motion carried all in favor.




OLD BUSINESS:

Adams Twp. Board of Supervisors - UCC Appeals Board Piggyback Request
a.   They do not meet until Monday, May 13th so we will not hear anything until after that date

Cahall Dye Test
It was directed to contact John Nath to inspect the connection to the house and perform a dye test.  If everything checks out good, then the monthly sewage billing must continue according to code.

Motion to accept Old Business:  Al WirtzSecond:  Robert Dugan
A vote was taken and the motion carried all in favor.


NEW BUSINESS:

SAGE (Formerly Peachtree) Accounting Program
a.  Standard Accounting Program and Payroll are no longer stand alone programs
b.  Secretary requesting authorization to purchase Sage 50 Complete Accounting for 2014 with
    E-Filing for Payroll at the cost of $539.99 which will increase quarterly.

This item was tabled until further information could be obtained on the price of just the Accounting Program for 2014 and proposals being secured from payroll companies such as ADP and Paychex.

Mailing Procedures
It was noted that it is more difficult with Post Office Window closing at 12:00 noon to get items mailed in a timely manner.

Mike Brandl made a motion to purchase a five pound scale with shipping labels and pre-printed mailing envelopes to help organize mailing procedures in the office.Second:  Robert Dugan
A vote was taken and the motion carried all in favor.

Motion to accept New Business:  Judy ConwaySecond:  Mike Brandl
A vote was taken and the motion carried all in favor.


As there were no public comments and no additional items to be brought before Council, Robert Dugan              made a motion to adjourn.  Second:  Mike Brandl
A vote was taken and the motion carried all in favor.

The meeting was adjourned at 9:17 p.m.


Executive Session
At this time Council went into Executive Session that adjourned at 10:00 p.m.


Respectfully Submitted by,

Tammy L. Baumgarten
Secretary/Treasurer